A Guide to Safe Practice in Art & Design

2.3   Recording Accidents

Although pupils are not covered by the Health and Safety (First Aid) Regulations (1981), which relate to employees, those acting in loco parentis have a general duty of care. Pupils' first aid needs should also be protected by the school's health and safety, first aid and medical policy, which should ensure that the school has an appropriate number of qualified first-aiders among the staff.

It is recommended that schools maintain an independent record of all incidents and accidents, however minor, in accordance with the local authority's instructions or, in the case of self-governing (grant-maintained) and independent schools, the Health and Safety Executive's Accident Book, which replaces the old Accident Book (Form BI 510 formerly published by the Department of Work and Pensions. The new Accident Book also contains useful information on first aid and provides advice on how to manage health and safety at work. Data from the accident book provides a valuable source of information to be considered in the assessment of risks in accordance with the Management of Health and Safety at Work Regulations.

In the view of the Health and Safety Executive an accident must be reported if it relates to:

  • any school activity, both on or off the premises;
  • the way a school activity has been organised and managed (e.g. the supervision of a field trip);
  • equipment, machinery or substances;
  • the design or condition of the premises.

Further advice can be found in Guidance on First Aid in Schools which can be accessed at: